Employee Policy Handbook
2. Time Off Benefits
2.4 Vacation
Updated: October 2023
Crescent School recognizes the value to the School and to the health and well-being of employees, by providing employees with the opportunity to have time away from the workplace to rest and pursue personal interests (personal matters, religious observance, family events) and activities. The School will therefore ensure that employees have the opportunity and are required to take time away from work to promote their health and well-being.
Administrative Employees are Entitled to the Following Vacation
During the Winter Break, the school is normally closed from just before Christmas Day to New Year’s Day. In addition to the statutory holidays during this time period, administrative employees are granted time off which equates to five paid days. Specific dates are set annually.
During the March Break, the school is normally closed for the first week and administrative employees are granted this time off which is equivalent to five paid days.
Administrative employees are granted an additional vacation entitlement as indicated on the following schedule (pro-rated for part-time employees):
|
During the
|
Winter and March Break
|
Additional Vacation Entitlement
|
Additional Monthly Accrual
|
|
1st year
|
10 days
|
10 days
|
.83 days
|
|
2nd year
|
10 days
|
10 days
|
.83 days
|
|
3rd year
|
10 days
|
10 days
|
.83 days
|
|
4th – 10th year
|
10 days
|
15 days
|
1.25 days
|
|
11th+ year
|
10 days
|
20 days
|
1.67 days
|
Supervisors are responsible for ensuring that their employees take their annual vacation entitlement. Normally vacation should be taken after the end of the academic year, however, vacation days may be taken as earned subject to supervisory approval and the operational requirements of the department. An employee may carry over up to five days of vacation credits beyond their annual entitlement with the approval in advance of their Supervisor in consultation with People and Culture and Finance. Any additional vacation day entitlements may not be carried over from year to year except as may be required by the ESA. Employees may take vacation in full or half-days only.
Vacation credits continue to be earned during all periods of leave with pay. During periods of unpaid leave for pregnancy and parental leave, (unpaid) vacation credits will continue to accrue. Vacation credits are not earned during other periods of unpaid leave unless otherwise required by the ESA; however, length of service continues to amass.
Upon termination, accrued and unused vacation credits will be paid out in a lump sum.
Seasonal employees have a contract that includes vacation pay in their salary. After three years of service, such employees will accrue the equivalent of one week’s (pro-rated) vacation to be taken during the school year, in addition to vacation time during school breaks in accordance with the School Calendar. After 10 years of service, such employees will accrue the equivalent of two weeks’ (pro-rated) vacation to be taken during the School year, in addition to vacation time during school breaks in accordance with the School Calendar. All employees will be provided with at least their minimum vacation entitlements pursuant to the ESA.
Facilities Employees who Work Full-Time are Entitled to the Following Vacation
|
During the
|
Vacation Entitlement
|
Monthly Accrual
|
|
1st year
|
10 days
|
.83 days
|
|
2nd year
|
10 days
|
.83 days
|
|
3rd year
|
10 days
|
.83 days
|
|
4th – 10th year
|
15 days
|
1.25 days
|
|
11th – 20th year
|
20 days
|
1.67 days
|
|
21st+ year
|
25 days
|
2.08 days
|
Supervisors are responsible for ensuring that their employees take their annual vacation entitlement. Normally vacation should be taken after the end of the academic year, however, vacation days may be taken as earned subject to supervisory approval and the operational requirements of the department. An employee may carry over up to five days of vacation credits beyond their annual entitlement with the approval in advance of their Supervisor in consultation with People and Culture and Finance. Any additional vacation day entitlements may not be carried over from year to year except as may be required by the ESA. Employees may take vacation in full or half-days only.
Vacation credits continue to be earned during all periods of leave with pay. During periods of unpaid leave for pregnancy and parental leave, (unpaid) vacation credits accrue. Vacation credits are not earned during periods of unpaid leave unless otherwise required by the ESA; however, length of service continues to amass.
Upon termination, accrued and unused vacation credits will be paid out in a lump sum.
