2.1 Incidental Sick Days

Updated: October 2023

Crescent School recognizes that from time to time employees may require time off due to personal illness or injury or to attend to the illness, injury or other urgent matter involving a dependent or family member and that such time off may cause economic hardship. For these reasons, Crescent provides paid sick days to regular full-time, part-time and sessional employees.

This leave may be taken for personal illness, injury or medical emergency or for the illness, injury, medical emergency or urgent matter relating to a dependent or family member including:

the employee’s spouse
a parent, step-parent, foster parent, child, step-child, foster child, grandparent, step-grandparent, grandchild or step-grandchild of the employee or the employee’s spouse
the spouse of the employee’s child
a brother or sister
a relative who is dependent on the employee for care or assistance.

Entitlement

Full-time, part-time or sessional employees who have completed three (3) months of continuous service with the School are eligible for incidental sick pay. Full-time employees will be entitled to take up to ten (10) incidental sick days with pay per fiscal year i.e. July 1 to June 30. Regular part-time and sessional employees will be entitled to up to a corresponding number of sick days, pro-rated based on their percentage of time worked. For example, an employee working at 60% of full-time will receive 60% of 10 sick days for the equivalent of 6 days per year.

An employee who has less than three (3) months, and more than two (2) weeks, of continuous service may be granted up to three (3) days of sick leave. The employee may be granted regular salary for these three (3) days of sick leave, at the discretion of their supervisor.

Unused incidental sick days may not be carried forward from one fiscal year to the next nor will the unused days be compensated.

No payment shall be made to an employee for sick leave while on a leave of absence (including while on teaching sabbaticals, four over five etc.).

To qualify for sick pay, the employee must:

Be suffering from a bona fide illness or accident which prevents useful employment and is not compensable under the Worker’s Compensation Act, and was not sustained while performing paid work for an employer other than Crescent School
Report the illness or accident to their supervisor as soon as possible, on the first day, and each subsequent day, when unable to report for work
Provide proof of illness from a qualified licensed medical practitioner for any illness beyond three (3) consecutive normally scheduled work days, or at the request of the supervisor certifying that such employee

is unable to carry out their duties due to illness. The Short-Term Disability process will be automatically triggered on the fourth day of absence, after three (3) consecutive days of absence.

Process

Reasonable evidence of illness or injury is required after three (3) consecutive sick days but may be requested by a supervisor at any time. Upon return to work the employee must forward the doctor’s note or other reasonable evidence to People and Culture to ensure proper compensation.

All employees who know they will not be attending work due to illness must report this absence to their immediate supervisor before the start of each work day. All employee absences must be reported accurately by the employee via ADP Workforce Now. Supervisors are responsible for reviewing and approving this information.

Faculty who know they will not be attending work due to illness must also report this absence to their Division Head & Assistant Head, and to the Coverage Coordinator as soon as possible to ensure operational requirements are planned, and no later than the start of the school day.

Process by Type of Absence:

List of 3 items.

Planned Absences

Employees who require a planned health-related absence, such as a medical procedure, must notify their Supervisor, and People & Culture, as soon as possible. The time off required may qualify for short-term Disability benefits and may be subject to the corresponding review and qualification process.
Unplanned Absences

Supervisors must advise People and Culture when an employee is absent from work for more than three (3) days due to illness or injury, or immediately if the employee is absent due to illness or injury and he/ she has exhausted their paid sick days.
Workplace Injuries

The employee or the supervisor shall advise People and Culture immediately if the employee has been injured in the workplace to ensure the appropriate Workers’ Compensation forms are completed and submitted. An incident report (found in the Green Room) must be completed.